Office Setup Cost

office setup cost

When you’re starting a new job, one of the first things on your mind is probably office space. How big will it be? What kind of desk will you have? And what about the chair – will it be comfortable? One thing that’s often overlooked when setting up an office is the cost.

In this blog post, we’ll take a look at some of the expenses you can expect to incur when setting up your workspace. We’ll also provide some tips on how to keep costs down without sacrificing comfort or convenience. Read on to learn more!

Know your tax deductions

If you’re self-employed or have a home office, there are a number of tax deductions you can take for office-related expenses. These deductions can help offset the cost of setting up your office, so be sure to talk to your accountant or tax advisor about what you can and can’t deduct.

Incorporation fees: Under $300

Choosing a business entity is one of your first tasks when starting a firm; it has tax, legal, and financial implications.The most common business entities are sole proprietorships, partnerships, LLCs, and corporations.

After you’ve decided on an entity, you’ll need to file the necessary paperwork with your state. The cost of this filing can range from $50 to $200, depending on your state’s requirements.

Business licenses and permits: $0-$500

Depending on the type of business you’re starting, you may need to get a business license or permit. The cost of these can vary widely, from $0 for a home-based business to several hundred dollars for a brick-and-mortar storefront.

Office space: $0-$5,000+/month

One of the biggest office setup costs is the cost of office space itself. If you’re just starting out, you may be able to get by with a home office or shared workspace. But as your business grows, you may need to rent or buy office space. The cost of office space can range from a few hundred dollars per month for a small office to several thousand dollars for a larger space.

Computers and office equipment: $500-$5,000+

Besides office furniture, you’ll need some office equipment, like computers, printers, and scanners.

Add in the cost of a break room equipment, and computer applications like your accounting software, and you’ll be surprised at how much it all adds up. Depending on the business tools your organization requires to operate and the number of employees you wish to equip, this total will vary.

Internet and phone service: $50-$200+/month

If you want to be able to work from your office, you’ll need internet and phone service. The cost of these services can vary widely, depending on your location and the type of service you need.


The estimated range is 17% to 35% of your budget, although this depends on your industry. You’ll almost certainly need to buy inventory as quickly as possible if you’re in the retail, wholesale, manufacturing, or distribution industry. Even if you’re not in one of these industries, you may still need to buy inventory if your business involves service agreements or other contracts.

Marketing and advertising: $500-$5,000+/month

To get the word out about your business, you’ll need to do some marketing and advertising. The cost of these activities can range from a few hundred dollars to several thousand, depending on the type of marketing you’re doing.

Website design and development: $0-$5,000+

If you want to be able to sell online or market your business effectively, you’ll need a website. The cost of website design and development can vary widely, from a few hundred dollars to several thousand.

You’ll want your website to be attractive, simple to use, and to provide information about your services, goods, hours, and contact information when you’re establishing your company.

Fortunately, Wix, Squarespace, and Weebly make it simple and cost-effective to develop a website. Although premium subscriptions are sometimes available for these content management systems, they may also be obtained for a monthly or yearly fee:

Wix: $13 to $39 per month for a premium plan.

Squarespace: $12 to $18 per month billed annually, or $26 billed month to month.

Weebly: $5 to $25 per month.

Wix and Weebly are two of the most popular website builders available. Both Wix and Weebly offer basic, free website builders. If you’re technically inclined, one of these services won’t be difficult to use; no programming skills required.

If you don’t understand computers, you may want to hire someone to create the website — which is another expense (though it might pay off in the end).

Utilities: Usually $2 per square foot of office space

Depending on the type of office space you have, you’ll have to pay for the following expenses besides your monthly rent and down payment: electricity, gas, water, internet, and phone. The cost of these utilities can vary depending on your location and the size of your office.

Usually, the typical cost of utility expenses for commercial structures is $2.10 per square foot. If you want to install heating or air conditioning equipment, the cost will be higher — usually a few thousand dollars, not including installation costs and upkeep.

Office furniture and supplies: 10% of your total budget

Another office setup cost to consider is office furniture. If you’re on a tight budget, you can find affordable office furniture at thrift stores or online. But if you want higher-quality furniture, you’ll need to spend more. Expect to spend at least a few hundred dollars on office furniture, although you could easily spend much more.

When you’re operating a traditional nine-to-five office, office furniture and supplies can add up fast. Every employee will require a desk, a chair, a computer, and a phone if you operate in a conventional nine-to-five office setting.

Finally, don’t forget about office supplies. You’ll need pens, paper, printer ink, and other office basics. The cost of office supplies can range from a few hundred dollars to several thousand, depending on your needs.

Payroll: 25% to 50% of your total budget

You need to pay your employees, even if you’re not making much money yet. Remember to include in the payroll all of the following:

  • Bonuses.
  • Net pay.
  • Commissions.
  • Paid time off.
  • Overtime pay.

Naturally, payroll expenses will differ from one company to the next. The typical cost of an employee is 1.25 to 1.4 times their income. An employee earning $40,000 will really expense you approximately $54,000 when all elements of payroll taxes and insurance are factored in.

It’s possible to create a modest payroll plan if you’re a single proprietorship or operate a little firm and mostly use 1099 contractors — both of which are quite probable for most startups.

Insurance: Average of $1,200 per year

Your company’s needs do not differ from the ones you demand for your health, house, and vehicle. Business insurance includes protection from customers who sue you and disaster coverage in case of a fire that might cause your restaurant to be closed for weeks.

Your business, industry, number of workers, and other risk factors influence the sort of insurance you require. For example, a one-man firm that runs an internet company has far fewer insurance needs than a construction firm with many employees.

Here are a few of the most important insurance options to consider, and policy costs vary depending on a variety of factors:

  • General liability insurance: Usually from $400 to $800 per year. The cost of your policy will be determined by your industry’s risk the most.
  • Commercial property insurance: From $300 to $2,500+ per year, depending on the property’s value and assets, as well as a risk element that is determined by the company’s business and location.
  • Worker’s compensation insurance: $0.75 to $2.74 per $100 of payroll, depending on the company’s size, payroll, risk and location.
  • Errors and omissions insurance: Depending on your company’s size, sector, location, annual turnover, legal history, and quality of your agreements and employee training processes, this may cost anywhere from $2,000 to $5,000 per year.

Professional consultants: Between $1,000 and $5,000 per year

It’s easy to go DIY with all aspects of your company. Who understands your business best, after all? However, working with specialists and professionals may be well worth the investment.

Accountants who are certified by the Association of Certified Accounting Professionals (ACAP) may guide you through various legal structures, help you choose an employee benefit program, and ensure that you are fulfilling your duties as a business. They’ll handle your tax returns during tax time and assist you save money on taxes.

You don’t need to hire a full-time accountant. But you might want to consult with your accountant on a monthly, quarterly, or annual basis. This will help you look at your financial statements and get general financial advice.

Continuing to seek legal advice with an attorney can also help you avoid making costly blunders, such as failing to trademark your logo or forming relationships with vendors without a contract in place.

Hourly fees for CPAs and attorneys vary. Depending on the number and level of complexity involved in the tasks you want outsourced, the time it takes to complete your projects, and the length of your consultant’s experience, costs and additional charges may differ considerably.

However, you may reduce these expenses by performing some minor tasks yourself or only outsourcing the most complicated jobs. There are also several ways to receive free business legal assistance.

You can use good business accounting software to handle basic bookkeeping, such as processing and managing payroll, generating and tracking invoices, and maintaining your company bank account.

The average cost of running a small business is between $1,000 and $5,000 each year for administrative work, such as accounting and legal fees. However, as a startup, you’ll probably fall somewhere in the lower end of that spectrum.

Shipping: This is a Variable

If you are starting a business that involves shipping products to customers, then you will need to factor the cost of shipping into your startup costs. This includes the cost of packing materials and postage. The cost of shipping can be expensive, depending on what you are sending.

Small business owners may save money by using services like to handle their shipping expenses. With this service, you can produce postage without having to purchase a pricey postage meter. You might be able to get free or low-cost shipping boxes from your preferred delivery company if possible.

As you can see, the cost of setting up an office can vary widely, from a few thousand dollars to tens of thousands. The best way to get an accurate estimate of your office setup costs is to speak with a professional office planner or interior designer. They’ll be able to help you determine the best way to set up your office and estimate the costs.

Additionally, office setup costs can be reduced by taking some time to shop around for the best deals on office furniture and equipment. Finally, remember that you don’t need to go all-out when setting up your office. A simple, functional office will suffice in most cases. By following these tips, you can keep your office setup costs down and focus on more important things, like growing your business.

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